AI Automation · Lead Systems · WhatsApp Bots
Stop losing leads to slow follow-up.
We build AI lead systems that capture, qualify, route, and follow up automatically — so your pipeline stays clean and your team only talks to serious buyers.
- ✓ Capture & qualify leads on WhatsApp and web 24/7
- ✓ Route to the right person with zero manual sorting
- ✓ Auto follow-ups and booking confirmations that seal deals
Why it works
What you actually get from AI automation
We prioritise reliability: graceful fallbacks, alerts, and clean documentation. The system doesn't collapse when an API hiccups.
More booked calls, less chasing
Your forms, chat, and WhatsApp are wired to a single flow — qualified leads book a call, request a proposal, or get routed instantly. No manual sorting.
Response in seconds — not hours
Auto-replies and routing logic mean every lead gets a useful response within seconds. Speed is the difference between a booked meeting and a lost sale.
Cleaner CRM & pipeline
Standardised fields, no duplicates, automated stage movement. Your CRM becomes a reliable source of truth — not a graveyard of stale records.
Human handoff when it matters
Bots handle triage and FAQs. Your team gets alerted when a buyer is warm and ready — so they focus on conversations, not filtering.
Less ops busywork
No more copying data between tools. Your stack talks to itself reliably — with fallbacks and alerts so nothing breaks silently.
You own the system
Everything runs in your accounts. We document every flow and hand over clean admin access — no dependency on us to keep it running.
What we build
Popular automation use cases
We start with the 2–3 automations that move the most money, then build out from there.
WhatsApp lead capture
Click-to-WhatsApp with auto-greeting, intent tagging, and a booking link — converts ad clicks into qualified conversations.
AI chat assistant
Answers FAQs, collects key details, and escalates to a human when the buyer is serious. Works 24/7.
Lead routing & assignment
Route by service type, budget, or urgency — without manual sorting. The right lead reaches the right person instantly.
Follow-up sequences
No reply in 24hrs? Auto-reminder. Meeting booked? Send a prep brief and confirmations automatically.
CRM enrichment & dedupe
Normalize names and emails, deduplicate records, and keep your pipeline clean with zero manual effort.
Reporting & alerts
Daily lead summaries, stuck deal alerts, and weekly snapshots delivered to email, WhatsApp, or Slack.
How we work together
Choose your starting point
We scope the right package during the strategy call. Most clients start at Growth.
Starter — First Wins
- ✓ 2 core automations (e.g. WhatsApp + lead routing)
- ✓ Basic CRM cleanup (fields + dedupe rules)
- ✓ Simple dashboard + alerts
Best for proving value quickly — live in 1–2 weeks.
Growth — Automation Suite
- ✓ 5–8 automations across lead, sales & support
- ✓ Sequences, booking, routing + enrichment
- ✓ Dashboards + weekly ops review rhythm
Best for teams ready to scale — live in 3 weeks.
Ops+ — Custom Integrations
- ✓ Custom APIs / webhooks
- ✓ Data sync + backfills between tools
- ✓ Advanced QA, observability, monitoring
When your systems must behave as one.
Our process
From first call to live automations — in 4 steps
Discover
We audit your current stack and bottlenecks. We pick the 2–3 automations with the highest ROI first.
Design
Flow charts, routing logic, messages, and edge cases. You approve the full system before we build.
Build
We implement inside your tools — CRM, WhatsApp, email, webhooks. Tracking and alerts included.
Test & Launch
Dry runs, monitoring, fallbacks. Go live → observe → refine in week one. Handover follows.
What's included
Every system ships with these
Diagrams, SOPs, real-world test runs, and a clean handover. You'll know exactly how the system works.
Tools & integrations
We work with the tools you already use
We pick the lightest reliable path first — then add complexity only when it unlocks clear value.
Proof of work
A system that cut response time to zero
Beecube Consulting
Rebuilt their inquiry and booking flow so professionals could move from "interested" to "booked call" without friction — with automation feeding their pipeline cleanly.
- ✓ Frictionless booking journey — fewer drop-offs
- ✓ Clear offer structure for faster decision-making
- ✓ Foundation ready for full tracking and automation layers
Further reading
AI Agents for Small Business — what actually works in 2026
The practical guide to which AI automations make money vs which are just hype.
Read more → BlogGetting traffic but no leads? Here's why (and the fix)
7 real reasons your site gets visitors but your inbox stays quiet.
Read more → ServiceConversion Website Design — the foundation under automation
Automation works best when your website is built to convert first.
Read more →Questions answered
Frequently asked questions
Can you build a WhatsApp bot that books meetings?
Yes. We set up a branded assistant that greets leads, qualifies with short questions, and shares a booking link. High-intent chats can alert your team instantly.
Will this work with my existing CRM?
Yes. We support HubSpot, Zoho, Pipedrive, Notion, and Airtable. We map fields, stages, owners, and routing rules to keep your data clean from day one.
Does this replace my team?
No. Automation handles repetitive triage so your team focuses on conversations and closing. Bots handle the sorting; humans handle the nuance.
What about data privacy and security?
We keep automations inside your own accounts where possible, use least-privilege API keys, and document exactly what data is stored and why.
How fast can we launch?
The Starter package goes live in 1–2 weeks. Larger suites take 3–5 weeks depending on tools, approvals, and complexity.
Who owns the system after launch?
You do. We hand over flow diagrams, admin access notes, and Loom walkthroughs so your team can run and maintain everything independently.
Ready to stop losing leads to slow follow-up?
In 30 minutes, we'll identify where your leads are falling through the cracks and map the 2–3 automations that will close the gap fastest.