Service
AI Automation Systems
We build practical automation that captures, qualifies, routes, and follows up with leads — so your pipeline stays clean and your team focuses on closing.
- • Capture + qualify leads (web + WhatsApp) without delay
- • Route leads to the right person + the right pipeline stage
- • Follow-ups + summaries so deals don’t die silently
Lead → Booked Call System
What you get (and why it works)
More booked calls, less chasing
We wire your forms/chat/WhatsApp so qualified leads get the right next step: book a call, request a proposal, or get routed instantly.
Faster response time
Auto-replies + assignment logic means prospects get a useful response in seconds—not days.
Cleaner CRM and pipeline
We standardize fields, remove duplicates, and automate stage movement so your CRM becomes reliable—not a graveyard.
Human handoff when it matters
Bots handle triage and FAQs; your team gets alerted when the buyer is warm and ready.
Less ops busywork
No more copying data between tools. Your stack talks to itself—reliably and with fallbacks.
You own the system
Everything runs in your accounts. We document flows + hand over clean admin control.
We prioritize reliability: graceful fallbacks, alerts, and clean documentation—so the system doesn’t collapse the moment an API hiccups.
Popular use cases
How we can work together
Starter — First Wins
- • 2 core automations (e.g., WhatsApp + lead routing)
- • Basic CRM cleanup (fields + dedupe rules)
- • Simple dashboard + alerts
Growth — Automation Suite
Recommended- • 5–8 automations across lead, sales & support
- • Sequences, booking, routing + enrichment
- • Dashboards + weekly ops review rhythm
Ops+ — Custom Integrations
- • Custom APIs/webhooks
- • Data sync + backfills between tools
- • Advanced QA + observability/monitoring
Deliverables
Every system comes with diagrams and SOPs, implemented inside your accounts, tested with real-world scenarios, and handed over with a simple admin runbook.
Proof
Beecube Consulting (UK) — Booking Flow + Premium Positioning
Beecube sells SAP S/4HANA training via Zoom. We rebuilt their web experience to reduce friction from “interested” to “booked call” — with clearer structure, stronger credibility, and a smoother inquiry path.
Process & timeline
Discover
Audit your current stack + bottlenecks. We pick the first 2–3 automations with the biggest ROI.
Design
Flow charts, routing logic, messages, and edge cases. You approve the system before build.
Build
We implement inside your tools (CRM, WhatsApp, email, webhooks). Tracking + alerts included.
Test & Launch
Dry runs, monitoring, fallbacks. Go live → observe → refine in week one.
Tools & integrations
We choose the lightest reliable path first—then add complexity only when it unlocks value.
FAQs
Can you build a WhatsApp bot that books meetings? +
Yes. We set up a branded assistant that greets, qualifies with short questions, and shares a booking link. High-intent chats can alert your team instantly.
Will this work with my existing CRM? +
Yes. We support HubSpot, Zoho, Pipedrive, Notion/Airtable stacks. We map fields, stages, owners and routing rules to keep data clean.
Do you replace my team? +
No. We remove repetitive tasks so your team focuses on conversations and closing. Bots handle triage; humans handle nuance.
What about privacy and security? +
We keep automations inside your accounts where possible, use least-privilege keys, and document what data is stored and why.
How fast can we launch? +
Starter goes live in 1–2 weeks. Larger suites take 3–5 weeks depending on tools, approvals, and complexity.
Who owns the system after launch? +
You do. We hand over diagrams, admin access notes, and Loom walkthroughs so your team can own the process.
Ready to stop losing leads?
Let’s map 2–3 quick wins and ship your first automations in weeks—not months.