Beecube Consulting

Case study

The problem

A London SAP S/4HANA training and implementation firm sells a considered, high-value service. Someone deciding whether to book a discovery call has questions at hours when nobody is at a desk, and a long contact form is easy to abandon. The job was to answer those questions at any hour and make booking a call take a few taps.

What we built

• A 10-page Astro site: Home, About, four service pages (S/4HANA Public Cloud, Finance Implementation, Fit-to-Standard Workshops, SAP CALM Training), Courses, Masterclasses, Contact and Privacy.
• A "Book a Discovery Call" form reachable from the header and the hero. It asks for name, email, company, phone, service interest and a preferred time, and promises a reply within 24 hours.
• Bee, an AI assistant on the site. It answers questions about the training and services, offers up to three call slots inside London business hours (9:00 to 17:00, in 15-minute steps) and takes the booking. It sends pricing questions to the discovery call instead of guessing a number.
• Emails on both sides: the visitor gets a confirmation and the Beecube team gets its own notification. If a visitor chats but does not book, their details are captured and both sides are emailed.

How an enquiry travels

1. 1Visitor lands on a service page or the home page
2. 2Chats with Bee, or taps Book a Discovery Call
3. 3Picks a slot or leaves a preferred time
4. 4Visitor and team each receive an email about the booking